The NACCHO Annual Conference Workgroup seeks sharing session proposals for the 2016 NACCHO Annual Conference, July 19–21, in Phoenix. This year’s theme is “Creating a Culture of Health Equity.” The conference provides attendees the opportunity to share the latest research and ideas, network, and test their assumptions about the issues and topics that specifically concern their organizations.
Sharing Sessions, Pre-Conference Workshops, and Posters
Pre-conference workshops will take place on Tuesday, July 18. Workshops may be either two or four hours in length. Sharing session may be 30, 60, or 90 minutes in length. Posters will be displayed for the duration of the conference. Poster presentation times vary by day and will occur on Wednesday and Thursday of the conference.
The Poster Showcase is a poster session featuring visual presentations of recent program initiatives, research findings, and other information of interest and importance to state and local public health practitioners. These visual presentations will be combined with informal discussions between the poster presenters and conference attendees, who circulate among the poster board displays. Posters should contain information and findings illustrated through graphs, photographs, diagrams, and limited text.
Proposal submitters will be required to select either a sharing session or a pre-conference workshop during the submission process. In the spirit of selecting sessions for the NACCHO Annual 2016 program that are truly learner-centered (not presenter-focused), the Annual Conference Workgroup will place a very high priority on choosing proposals that show how the presenters will engage the audience as learners. In thinking about proposed sessions, please consider the following:
- What primary lessons can learners take away from the presentation?
- Why are those lessons important to learners?
- What tools will learners receive to apply what they’ve learned when they return home?
Presenters should use no more than half of their allotted time to present information. The remaining half of the session should be reserved for dialogue and exchange with the audience. NACCHO will provide materials to help presenters plan and develop sessions that are learner-centered, informative, and interactive. To encourage interaction with session attendees, only one or two presenters, plus a facilitator, will be permitted for the 30- and 60-minute sessions; only two to three presenters, plus a facilitator, will be allowed for the 90-minute sessions. Workshops should try to limit their speakers to six presenters. If appropriate, presenters may serve a dual role of presenter/facilitator. Proposal submitters will be allowed to include additional people to assist with the interactive portion of the session, but additional people will not be considered speakers and will not be listed in the program.
Biographies and Conflict of Interest Disclosure
To comply with the requirements related to the awarding of continuing education credits to conference attendees, submitters must provide both biographical information and disclose any conflicts of interest as part of the online submission process for each session presenter. NACCHO accepts typed names as signatures on disclosure information.
The Annual Conference Workgroup’s selection criteria is based on three focus areas: Importance and Value, Session Content, and Conference Session Expectations. Each focus area is assigned a weighted percentage, which drives the maximum possible score for the submission.
Focus Area – Importance and Value
- Importance/Originality: Is the abstract cutting edge and innovative, or does it address an issue important to local public health departments (e.g., policy, health equity, organizational management/sustainability)?
- Learning Objectives: Selected from list developed in support of the conference theme. Requires a justification that the submission meets the selected learning objective(s).
Focus Area – Session Content
- Criteria to assess the strength of the research or practice featured in the proposed session. Criteria will vary based on focus of the session (e.g., research or practice).
- Conclusions/Recommendations/Practical Applications: The take-away messages for session attendees will help them improve their public health practice.
Focus Area – Conference Session Expectations
- Alignment to conference track: Redefined each year as tracks are identified
- Involvement of local health departments: Local health departments are meaningfully involved in research, practice, or other activity and are included in proposed session as appropriate
- Clarity of content: Submission content is clear, concise, complete, logical, and grammatically correct.
Speaker Travel & Registration Fee Policy
NACCHO does not cover travel or conference registration fees for speakers; however, session-only registration fees are waived for speakers and facilitators who attend the conference for the sole purpose of speaking or facilitating a session. If speakers plan to participate fully on one day only, they may register at the discounted “Presenter, Single Day” rate. If they plan to participate fully for the entire conference, they may register at the discounted “Presenter, Full Conference” rate. Upon notification of proposal acceptance, the NACCHO Annual speaker coordinator will provide all speakers with specific next steps on how to register for the conference.
Online Submission and Editing Process
All session and poster proposals must be submitted ONLINE. NACCHO will not accept faxed, e-mailed, or mailed submissions.
Deadline & Notification Timeline
Proposals submissions are now closed. NACCHO cannot guarantee that proposals submitted after the deadline will be considered. NACCHO Annual Conference Workgroup members will review all applications and notification of acceptance or rejection will be sent to the Session Contact Person by close of business on March 17, 2016.
Please contact the NACCHO Annual speaker coordinator at firstname.lastname@example.org or 703-964-1240, Ext.110